(continued from Creditor Transactions)
When a creditors transaction has been selected (double clicked) from the transaction list, an Audit button is available to perform a low level enquiry on the transaction.
Screen Shot 156: Creditors Transaction Audit
Cheque 44578986 has been selected (double clicked) from the transaction list.
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Because this cheque is in an is in an open accounting period, the Transaction Bar shows Alter Cheque (or Invoice/Credit depending on the transaction type being viewed). If it was in a closed accounting period, the Transaction Bar shows Cheque Enquiry (or Invoice or Credit Enquiry). This means that the cheque cannot be altered. If the transaction being viewed |
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When a cheque is selected from the transaction scroll, two audit buttons are available—one for the cheque, and one for the invoice that the cheque applies to. When an invoice is selected from the transaction list, only an Invoice Audit button is available. |
When the Invoice Audit button is clicked, the screen as in Screen Shot 157 Creditors Invoice Transaction Audit Display displays. When the Cheque Audit button is clicked, the Screen Shot 158 Creditors Cheque Transaction Audit Display displays.
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When there are multiple lines in the transaction, the line to be audited must be selected (clicked). |
Screen Shot 157: Creditors Invoice Transaction Audit Display
Screen Shot 158: Creditors Cheque Transaction Audit Display
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The column headings at the top of these scrolls are the only column headings available in this screen. |
The only fields which can be accessed in the Audit displays are the 'Order By' which enable the records to sorted on screen in different orders. All others are display only.
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Heading |
Displays |
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Ledger |
When viewing via Creditors, this will always show Creditor. |
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Reference |
Transaction type and reference number. |
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Date |
Transaction date. |
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Period |
Transaction Period (TRP). |
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Entered By/Last Modified By |
The user name and time of transaction creation and last modification |
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Creditor |
The Creditor/Supplier code and name |
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Blank fields x 3 |
Any User Defined text which may be attached to the Cheque Type. |
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Cheque Type |
(Cheque Audit Only). The Cheque type used. |
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Order By |
These radio buttons can be used to change the order of the display. |
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Cat |
The Line Category. |
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Category Description |
The extended category description. For cheque's, tax is never posted to a tax account — that posting is part of the invoice transaction. However, because there is a tax line in the invoice, there has to be a corresponding line in the receipt. Note that the posting accounts for both the TAX and the VAL lines in Screen Shot 158 Creditors Cheque Transaction Audit Display are the same, meaning that the total of the VAL and TAX records will be posted to those accounts. |
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Post Period |
The G.L. posting period (GLP). |
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Debit Account |
The. G.L. Account to be debited with the line amount. |
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Credit Account |
The G.L. Account to be credited with the line amount. |
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Currency |
The Currency of the transaction |
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Line |
The transaction Line Number |
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Amount |
The line amount in transaction currency. |
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Base Amount |
The amount in system base currency. |
(continued in Creditor Transactions)
Tourplan iS V3.xx Accounts Training Guide - 1